Administrative Secretary/Progam Officer (School of Environment, Resources & Development) - Asian Institute of Technology (May, 2015)

General Summary

Responsible for the processing of applications and the overall admission process for the Master and Doctoral program; budgeting, and perform the day-to-day general administration of the organization, assisting the academic program head and support the staff team and other responsibilities as assigned by academic program head.

Academic Qualifications and Experiences

• At least a Bachelor’s degree in any field;
• Good command of English language (speaking and writing);
• Good knowledge in MS office and office facilities;
• Experience in SIS applications, ERP system, etc.
• Working experience in similar administrative positions.
• Pleasant personality and interpersonal skills;
• Ability to work with different nationalities and flexible working hours as demanded.

Key duties/responsibilities of Administrative Secretary:

• Works with other units to coordinate and plan fund-raising, grants, marketing, communications, and outreach activities.
• Independently carries out a portfolio of responsibilities under the academic program’s purview, such as managing committees, securing approvals, and providing communications.
• Provide expert guidance and leadership.
• Implement and monitor support services.
• Management of information and general administration issues and practices.
• Presentation of reports for management, as and when required.
• Managing operating budget and performs analysis and reporting to support decision-making.
• Managing financial, operational, and staffing activities of the academic program.
• Carry out any other duties as requested by the supervisor.